Parent Help List

v.7.10.17 rough draft

As the level of performance of the choirs improves and the choir receives more and more local, national and international attention, my need for you to help also increases. I would like your help to develop a list of jobs that individuals could volunteer for. While the last concert is still fresh in my mind I thought I would get this out there. Please comment with things that you think would be helpful or ways that you would like to help. Some of these will require a greater amount of commitment, time and equipment than others. This is just a brainstorm so here goes. Check back over time as I will be adding to it and will eventually move it to a page tabbed above.

Videographer: Someone with digital equipment that can set up their own camera to take digital video of choir performances, edit them and give them to me to post to YouTube or other sites.
requirements: Wings volunteer form approved, have your own camera and tripod, have editting software and get me the data file.
Time commitment: attend all evening concerts including Winter, Spring, District Choir Fest and special Choir concerts (dates to follow)
Membership: Any Gifford Parent or Relative.

Gifford Reports Deadline Reminder: Send email reminder to directors 4 days before Gifford reports deadline
Requirements: Computer and email access, extreme organizational and scheduling skill
Time Requirements: a few minutes a month
Membership: Any Gifford Parent

PTA Liason/Advocate: Someone to attend all PTA meetings and keep Katie and I informed of grant deadlines, important votes etc.
Requirements: Available on Tuesday PTA meeting nights, internet and email access.
Time Requirements: Usually one meeting once a month from 6PM-8PM?
Membership: Any Gifford Parent

Manager of Wardrobe Malfunction Prevention: Two Caiman Chorus kids went on stage at a concert out of uniform and many Children’s Choir kids were on stage with shirts untucked. One of the little sweethearts tried to do the right thing and talk to me about not having her uniform. I had extra t-shirts in my car but was on “emergency only” mode and couldn’t help her. If the kids knew who to go to for torn pants, forgotten items etc. it would save the directors some stress.
Requirements: Wings Volunteer approved, attend all concerts and observe students in uniform without taking rehearsal time. Bring safety pins, bobby pins, masking tape etc. Watch for uniform violations (blinky lights, glitter etc and correct)
Time Requirements: Attend all concerts
Membership: Gifford Children’s Choir Parent
Position Filled by:

Concert House Manager: Person in charge of making sure doors are opened and closed at correct times, programs passed out, directing audience members where to sit, answer questions about bathroom facilities…
Requirements: Wings Volunteer approved, independent adult.
Time requirements: Arrive 35 minutes prior to all events, solicit helpers to usher
Membership, Any Gifford Parent

Musical/Vocal Talent Blast House Manager: Same as above but separate person for the musical/talents shows and for the concerts.

Concert Reminder: This may seem silly to many of you that don’t have ADD but this would be a huge help. Thanks again to Mrs. Benson for helping me with this x 20 during the TV audition week. This person would email me reminders about any unusual things in the choir calendar a week or two ahead of time. They could also use the choir email list to remind parents. If there is a combined rehearsal instead of the regular sectional, if there is an audition date coming up, if there is a concert coming up, fundraiser deadlines, … bam, you send me an email.
Requirements: Internet and email access, a bossy personality. Know and review the choir calendar and blog posts about schedules.
Time Requirements: A few minutes each week reviewing the schedule, checking the blog and emailing me.
Membership: GCC parent
Position Filled by:

Program Roster Coordinator: This person would make sure choir rosters are up to date and would submit the current roster including all auditioned choir members names properly spelled for the printed programs.
Requirements: Wings Volunteer approved, Internet, email, spreadsheet experience
Time requirements: A few hours early in the year, a couple hours 2 weeks before each concert to update the list.
Membership: GCC parent preferred.

Advertisers:  I would Gifford parents with a business to consider taking out an Advertisement in the printed program.  If we do not get ad revenue we will use online programs only.  If the choir performs at all school concerts as we did in years past there are a lot of local eyes that will see your ad.  We will need a parent with some basic graphic design or layout knowledge to lead this and help develop ad prices.

Volunteer Recognition Coordinator: I am soooo grateful to all of you who have helped this year. I am terrible at letting you know how much I appreciate you because as soon as one project is over I am burried in the next. When I was 12 I was the heir for a fairly wealthy aunt who had no kids of her own. When I graduated from High School she sent me $20. When I didn’t send her a thank-you she found a new more appreciative heir. What she didn’t know was how much I loved and respected her. Because I have a short circuit in my timely response wiring I didn’t let her know in a way she could understand. How many of you feel unfulfilled because you didn’t receive a proper thank-you in the way you expected? I need someone to put the thank-you card in my hand, and deliver it or mail it. Many years I spend hours writing personal messages in Christmas cards that I never send.  This is hugely important and an area I really can’t do myself.
Requirements: Someone who has ever felt under-appreciated. Organized people preferred.
Time Requirements: Buying thank-you cards (no cost to you), filling out addresses and mailing cards. Coming in to school to get me to do my part.
Membership: GCC  Parent
Position Filled by:

Lawyer with Copyright Experience

Set Construction

Student Make-up for Musical
Light Booth Coordinator: filled by Francine Merritt
Carnation Sale at Concerts Coordinator
Concessions sale at Spring Concert at Case Coordinator
Ticket Manager for Musical. We may be using an online program for advanced sales which will greatly simplify this process.
Baby Sitter
For my adult disabled daughter while I am at Gifford Music Events (high school girl or adult woman only)
President of Music Boosters Club

Supervisor of students at all school concerts.

Please put comments with other jobs below


4 Responses to Parent Help List

  1. Pingback: Tour Deposit/ Help Needed | Jack Senzig's Weblog

  2. Nancy Arnold says:

    I’ve been attending most PTA meetings. If I hear anything at a meeting that I think is pertinent information for chorus, I can send you an email.

  3. Lorma says:

    Mr. Senzig,
    I’ve posted a note to myself on my February and March calendar to remind you of the following PTA deadlines: 2011-2012 budget 3/1, Innovative Grants 4/1 and Gift Back to School 4/5. Lorma

  4. joinchoir says:

    That would be great.

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